GRINGLEY HISTORY CLUB CONSTITUTION – January 2020

• Name

Gringley History Club

• Functions of the Club

To promote interest in the local history of Gringley and the surrounding villages, as well as historical matters in general.

To initiate and encourage research into the history of Gringley and the surrounding villages; recording, publishing or exhibiting any results.

To arrange a regular programme of speaker meetings.

To arrange visits to places of historical interest.

• Membership

Full membership of the Club shall normally be open to any applicant, although the Club reserves the right to refuse membership in individual cases.

• Events

Club meetings shall normally be open to members only. The committee reserves the right to invite visitors if appropriate.

Club talks shall normally be open to both members and visitors, with the agreed amount payable.

Club visits shall normally be open to both members and visitors on payment of the appropriate fee where necessary; however, in the event of a visit being over-subscribed, priority will be given to members of the Club.

• Officers

Chairman, Secretary and Treasurer

If any of the above posts become vacant, the committee may appoint an acting officer until such time that the post can be filled.

• Committee

 This will consist of the officers, together with nominated members (to a maximum of seven).

The Chairman, Secretary and Treasurer have to stand for re-election annually.

Other committee members can continue without re-election for as many years as they care to offer their services.

The committee shall meet at least three times a year. A quorum shall be at least three members of the committee.

The committee will have the powers to co-opt

• Election of Officers

 The officers and any new nominated members for the committee shall be elected at the Annual General Meeting each year.

• Meetings

 The Club will hold an Annual General Meeting - to be held after the end of the financial year and no later than the end of January in the following year.

Only members of the club, at the time of the AGM, will have the right to vote. In the case of a tied vote the Chairman will have the casting vote.

Annual General Meeting and committee meetings shall be arranged by the Chairman/Secretary.

Extraordinary General Meetings may be convened at any time at the written request of three members, specifying the reasons and business.

 Members to be notified at least fourteen days in advance of any AGM or EGM.

• Finance

 The financial year will end on 31st October.

Any payments from the Club’s bank account shall require authorisation by the Treasurer and any other member of the committee.

The Club's accounts shall be presented by the Treasurer to the committee. Approved and signed by two other committee members. Presented to members at the AGM.

Annual subscriptions and admission charges to events/meetings will be agreed by the committee and may be subject to revision from year to year.

•  Property

In the event of the winding up of the Club (in its present form), the Club's assets shall be disposed of by the existing committee (or current members if no committee members are in post), such that:

The Club’s funds should be held by an appropriate body, such as a Parish Council, for a period to be determined. If the Club re-establishes within the period to be determined, then the funds are to be transferred to the new Club.

The Club’s assets to be offered to: Bassetlaw Museum, Libraries, other local history clubs, etc.

• Alteration of Rules

 No new rule shall be passed or existing rule amended, unless proposed and seconded in writing and then presented for discussion and voted upon at the Annual General Meeting.